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Review requests and appeals

Review of academic standing (review of suspension, dismissal, etc.)

Students may request a faculty-level review of their academic standing if their academic performance was affected by significant extenuating circumstances beyond their control. Such requests must be submitted in writing to the appropriate faculty within 10 working days of the notification of the student's academic standing. The request must include the grounds upon which the review is requested and any relevant supporting documentation. If the outcome of the faculty-level review is favourable to the student, the student's academic standing will be adjusted appropriately and the student may be required to satisfy certain academic conditions. It is expected that the student will normally receive the faculty's decision in writing within 10 working days of filing the request for review. 

Final grade reappraisal/reconsideration

Students may make a formal request to the Registrar's office to have a final grade in a course reappraised.

Such requests for reappraisal must be submitted in writing and must include:

  • The specific academic grounds on which the request for reappraisal is based.
  • Any relevant supporting documentation.
  • The remedy being sought.

Requests received more than 10 working days following the release of final grade reports for the relevant term shall not be processed. Grade appeals of academic work for which there is no tangible record, such as an oral presentation, a performance, an internship, placement or practicum, will normally not result in a change of grade. If the instructor or reappraiser is persuaded that there is some doubt about the accuracy or fairness of the grade in such work, the only available remedy may require the student to repeat the work.

Once the above materials are received, the Registrar's office will contact the relevant dean who will determine that the academic grounds relied upon by the student are sufficient and, if so, will commence the reappraisal process. The dean will be responsible for ensuring that the work is reappraised by an appropriate faculty member and for ensuring anonymity of both the student and the reappraiser. Prior to commencing the reappraisal, the dean will provide the reappraiser with information regarding the nature of the assignment and the rationale for the original grade. The student's request will be acknowledged by his or her faculty upon receipt. The dean will communicate the results of the reappraisal (including the reappraiser's comments) in writing to the student, the course instructor and the Registrar's office. The student will normally be informed of such results within 20 working days of the reappraiser having received the work.

Consideration for late withdrawal

Students wishing to be considered for late withdrawal from a course due to extenuating circumstances beyond their control (such as medical reasons, death in the family, etc.) must complete the Consideration for late withdrawal form. All relevant supporting documentation must accompany the request. Such requests must be submitted in writing no later than 10 working days after the commencement of the subsequent semester (including Fall, Winter or Spring/Summer) in which the student is enrolled. Note: The university has the ability to audit all online course registration (both add and drops). It is your responsibility as a student to be familiar with all deadlines and procedures to be followed in order to drop a course. Claiming to not understand these procedures or not be familiar with drop dates is not grounds for late withdrawal consideration. Once complete, the form must be submitted to the Registrar's office. Note: Incomplete forms will not be accepted. If late consideration is based on medical reasons, you must submit a UOIT Medical Statement along with the late withdrawal form.

If the late withdrawal is based on a death, you must provide a copy of the newspaper notice, death certificate or documentation provided by the funeral director. You must clearly state on the form the reasons for the late withdrawal including the term and each of the course codes involved.

Appeals to the Academic Appeals Committee

Decisions eligible for appeal

An exhaustive list of formal decisions eligible for appeal to the Academic Appeals Committee is set out below. All other decisions shall be deemed final.

Process for submitting an appeal

Appeals submitted to the Academic Appeals Committee must be submitted within 10 working days of the original faculty-level decision and must contain all of the following:

  • The specific decision which is being appealed.
  • The form of redress requested.
  • The specific grounds on which the appeal is made.
  • A summary of the evidence in support of these grounds.
  • The complete text of the decision being appealed.
  • The text of the relevant procedural regulations (if any) allegedly violated or otherwise deemed applicable to the case.

Appeals to the Academic Appeals Committee will be permitted only on the grounds of:

  • New evidence, i.e., evidence relevant to the decision made at the faculty level, but through no fault of the appellant not presented at that level. Generally speaking, events or performance subsequent to the faculty-level decision are not to be construed as new evidence; or
  • Evidence of procedural irregularity in the original consideration of the case.